Re: Wellcome Trust statement on open access

From: Stevan Harnad <>
Date: Tue, 3 Oct 2006 06:07:14 +0100

The Wellcome Trust's is not the optimal OA self-archiving mandate --
because it should instead (1) require the deposit to be in the author's
own Institutional Repository (harvestable to PubMed Central from there)
and (2) require the deposit to be done immediately upon acceptance for
publication, allowing the 6-month delay only in the setting of Access
to Open Access (rather than Closed Access), not in the depositing
itself -- yet a damn good mandate just the same, and an inspiration and
encouragement to research funders and research institutions the world
over (but upgraded to include (1) and (2))!

Stevan Harnad

---------- Forwarded message ----------
Date: Tue, 3 Oct 2006 00:05:49 EDT
From: "Kiley ,Robert" <>
Subject: Open access and the Wellcome Trust - mandate effective from 1st
    October 2006

>From 1st October 2006 it is a requirement on all Wellcome
Trust-funded researchers to ensure that any research papers
arising from Trust funded research, that have been accepted for
publication in a peer-reviewed journal, are made freely
accessible from the PubMed Central repository (and UKPMC once
established) as soon as possible, and in any event within six
months of the journal publishers official date of final

In developing this policy the Trust has made it clear to its
grantees that it would always prefer the final, published version
of the article (which includes all the changes made during the
peer review process and modifications made during copy-editing,
and proofing stages) to be made available in PMC and UKPMC at the
time of publication. To help realise this objective the Trust
has provided additional funding to its grant holders to cover OA
article-processing charges, and strongly encourages them to make
use of this option where it exists.

In order for the Wellcome Trust to cover the cost of an open
access fee the publisher has to agree to:

* Deposit, on behalf of the author, the final version of the
manuscript - which includes all the changes that arise from the
peer-review, copy-editing and proofing processes - in PubMed
Central (PMC), where it must be made freely available at the time
of publication. A link to the article on the publisher site is
not sufficient.

* Deposit the article in XML. The deposited version must either
be in the NLM Journal Archiving DTD format, or in a DTD which can
be programmatically converted to the NLM Journal Archiving DTD.
If the publisher cannot supply XML, please contact the Trust for

* Deposit all high-resolution images used in the article.

* Allow such articles to be mirrored to PMC International
repositories, such as UKPMC.

* Permit these articles to be freely accessed and re-purposed,
subject to agreed limits (for example, the commercial rights to
the article would most likely continue to reside with the
publisher). For an example of acceptable use, see the Creative
Commons, Attribution-Non Commercial Licence, Version 2.5

In addition to the mandatory requirements above, the Trust
encourages the Publisher to:

* Deposit the publisher PDF version of the article in PMC.

* Make the article freely available on the publisher website at
the time of publication

If a publisher does not offer an open access option, then
Wellcome-funded papers can still be accepted by the publisher
providing they allow the author manuscript to be deposited and
made available via PMC/UKPMC, within 6 months of publication.

If a publisher does not provide an open access option, nor allow
the author to self-archive their manuscript and make it available
within 6 months of publication, then the author should not submit
the manuscript to that journal.

To help our researchers identify whether a journal has a
publishing/self-archiving policy that is compliant with our grant
conditions the Trust has commissioned the University of
Nottingham to develop the SHERPA/RoMEO
<> database to answer
this specific question. If the information held in SHERPA about
your journals is incorrect, please notify the database
administrator immediately (

Full details of the policy - including a Publishers Guide and FAQ
- can be found at

Robert Kiley
Head of e-Strategy
Wellcome Library.
210, Euston Road, London. NW1 2BE
Tel: 020 7611 8338; Fax: 020 7611 8703;
Library Web site:

The Wellcome Trust is a registered charity, no. 210183. Its sole
Trustee is the Wellcome Trust Limited, a company registered in
England, no 2711000, whose registered office is 215 Euston Road,
London, NW1 2BE.
Received on Tue Oct 03 2006 - 11:28:57 BST

This archive was generated by hypermail 2.3.0 : Fri Dec 10 2010 - 19:48:31 GMT