Departmental Research Self-Archiving
[New link, and new quote]"Free
online availability substantially increases a paper's impact"
Nature, Volume 411, Number 6837, p. 521, 2001.
- It is our policy to maximise the visibility, usage and impact of our
research output by maximising online full-text
access to it for all would-be users and researchers worldwide.
- It is also our policy to minimise the effort that each of us has to
expend in order to provide open online access to our research output.
- With all our research output accessible online we will be
able to respond to the RAE† and other administrative initiatives
with minimal input and effort from individual staff.
- We have accordingly adopted the policy that all research output
is to be self-archived in the departmental EPrint Archive (eprints.ecs.soton.ac.uk).
This archive forms the official record of the Department's research publications;
all publication lists required for administration or promotion will be generated
from this source.
- Our policy is compatible with publishers' copyright agreements
- The copyright for the unrefereed preprint resides entirely with
the author before it is submitted for peer-reviewed publication, hence it
can be self-archived irrespective of the copyright policy of the journal
to which it is eventually submitted.
- The copyright for the peer-reviewed postprint will
depend on the wording of the copyright agreement which the author signs with
- Many publishers will allow the peer-reviewed postprint to
be self-archived. The copyright transfer agreement will either specify this
right explicitly or the author can inquire about it directly. If you are
uncertain about the terms of your agreement, a table
of copyright policies is available from the JISC ROMEO project. Wherever possible, you are advised to modify
your copyright agreement so that it does not disallow self-archiving.
- In the rare case where you have signed a very restrictive
copyright transfer form in which you have agreed explicitly not to self-archive
the peer-reviewed postprint, you are encouraged to self-archive, alongside
your already-archived preprint, a "corrigenda" file, listing the substantive
changes the user would need to make in order to turn the unrefereed preprint
into the refereed postprint.
- Copyright agreements may state that eprints can be archived
on your personal homepage: The departmental
EPrint Archive is a part of the University's infrastructure for your personal
- We do not require you to archive the full text of books or research
monographs. It is sufficient to archive the references along with the usual
- Some journals still maintain submission policies which state
that a preprint will not be considered for publication if it has been previously
'publicised' by making it accessible online‡. Unlike copyright
transfer agreements, such policies are not a matter of law. If you have concerns
about submitting an archived paper to a journal which still maintains such
a restrictive submission policy, please discuss it with the Department's IPR
and Copyright Advisor.
† The RAE is the UK's Research
Assessment Exercise, whose future is currently under review (see
debate). The results of the RAE are very highly correlated with standard
biobliometric measures of groups' research output (bibliometrics is the calculation
of research impact by counting the number of citations that an article, project,
person, research group or institution has received.) The implementation of
this policy will allow the Department to begin to calculate its groups' impact
factors on a [new link] continuing
‡ This is known as the Ingelfinger Rule, after a previous editor
of the New England Journal of Medicine. As the Ingelfinger Rule is now vanishing,
and as it was never either a legal or an enforceable matter, it need not
be a concern of authors. See, for example. the
of Nature, which formerly practised the Ingelfinger Rule.
An eprint is the digital full-text
of a peer-reviewed research article, either before or after refereeing and
A preprint is any version of an article before the final,
refereed, revised, accepted draft.
A postprint is any version of an article from the refereed,
accepted, final draft onwards (including post-publication corrections and
Metadata is information about an eprint, usually the name
of the authors, the title, date, journal etc.
To self-archive is to deposit a digital document you have
written in a publicly accessible website. The department's archive website
is an [new link] OAI-compliant EPrint Archive which
provides a simple interface for the depositer to copy/paste the important
metadata for an article as well as attaching the full-text document.
See the Self-Archiving
FAQ for further information on self-archiving.