Bangalore Open Access Policy Statement

A National Open Access Policy for Developing Countries

 

The [country-name] Government/Government Department expects the authors of papers reporting publicly-funded research to maximise the accessibility, usage and applications of their findings. To this end:


As a condition for research funding, the
[country-name] Government:

(1) requires electronic copies of any research papers that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in par by Government funding, to be deposited in an institutional digital repository [IR] immediately upon acceptance for publication;

 

(2) encourages Government Grant Holders to provide Open Access to their deposited papers immediately upon deposit;

 

(3) encourages Government Grant Holders to publish in a suitable Open Access Journal where one exists.

 

 

What are the benefits to scientific research, research institutes, universities, authors and readers?

 

What are the benefits of Open Access to [country-name]?

First, [country-name's] research will be more accessible to global researchers, hence better known and more widely used and cited. The prestige of [country-name] researchers will increase significantly. Second, all [country-name] research will be open to all [country-name] entrepreneurs and the general public with Internet access. This will be beneficial both commercially and culturally. Third, access, usage and citation data on this research will increasingly become available for analysis to help shape researchers', institutions' and nations' strategies and policies.

 

What are the benefits of Open Access to researchers?

As authors, researchers benefit because their research papers are given a much wider dissemination and can be read without restriction by anyone with Internet access. This increases the impact of their research. Indeed, evidence is accumulating to show that open access articles are cited 25-250% more than non-open access articles from the same journal and year1. As readers, researchers benefit because they will increasingly be able to access and use the full text of all the research published in their area, not just the research available to them via the subscriptions their institution can afford. This is particularly important where neighbouring countries share common problems and need to collaborate in their research effort.

 

What should be done to implement the policy (answers to Frequently Asked Questions)?

 

What should be deposited when I have a paper ready for publication?

The final manuscript of the author's research paper should be deposited in the author’s Institutional Repository. This is the author's own final draft, as accepted for journal publication, including all modifications resulting from the peer-review process. (In addition, depositing pre-peer-review drafts, ‘preprints’, is welcome, if the author desires early priority and peer feedback, but this is just an option available to authors and not a requirement. In some cases publishers may permit their own published version, either in SGML/XML or PDF, to be deposited as well.)

 

When should papers be deposited?

An electronic version of the author's final manuscript resulting from research supported, in whole or in part, by Government funding should be deposited immediately upon acceptance for publication.

 

What kind of papers should I deposit?

The policy applies to peer-reviewed, original (primary) research publications and reviews that have been supported, in whole or in part, by Government funding. The policy does not apply to book chapters, editorials, or book reviews.

 

Will authors still be able to publish in a journal of their choice?

Authors will continue to decide in which journal to publish their research papers. They will only have to ensure that a copy of the final, peer-reviewed paper is deposited in their institutional repository immediately upon acceptance for publication.

 

What is an open access journal?

An open access journal makes articles it publishes freely accessible online6. Some open access journals cover their costs by charging the author's institution or funder for publication. The Government may cover such open access publication costs where funds are available and needed. Many journals absorb publication costs in other ways and make no charge.

 

How can I find out whether my journal has a policy compliant with immediately providing access as Open Access?

You should consult the individual journal's policy which is given at:

http://www.sherpa.ac.uk/romeo.php or at http://romeo.eprints.org/publishers.html 

 

Do I need to deposit my paper if the journal publishing my research already provides immediate open access to my articles?

Deposit is not required but is still recommended even if a manuscript has been accepted by an open access journal. Your institution will still wish to have your work deposited in its repository to enable it to maintain and make known a compete record of institutional research output.

 

Links and References

1. Ten-Year Cross-Disciplinary Comparison of the growth of Open Access and How it Increases Research Citation Impact. IEEE Engineering Bulletin, Vol.28 N.4,

December 2005.
http://sites.computer.org/debull/A05dec/hajjem.pdf
http://eprints.ecs.soton.ac.uk/11688/

 

2. Open Archives Initiative search engine (OAIster) http://oaister.umdl.umich.edu/o/oaister/

 

3. BOAI (http://www.soros.org/openaccess/)

 

4.          List of OA Resources from Workshop web site http://www.ncsi.iisc.ernet.in/OAworkshop2006/

 

5.          Salvador Declaration http://www.icml9.org/meetings/openaccess/public/documents/declaration.htm

 

6.          Directory of Open Access Journals http://www.doaj.org

 

 

List of Participants

 

 

NAME ORGANISATION

 

 

Sunil Abraham                                      Mahiti, Bangalore, India

 

Prof. Subbaiah Arunachalam             M S Swaminathan Research Foundation,

Chennai, India

 

Prof. N Balakrishnan                            Indian Institute of Science, Bangalore, India

 

Prof. S Chandrasekharan                   Indian Institute of Science, Bangalore, India

 

Dr Wu Changbai                                   NSFC, Beijing, China

 

Dr Devika P Madalli                              Indian Statistical Institute, Bangalore, India

 

Prof. Raghavendra Gadagkar            Indian Institute of Science, Bangalore, India

 

Prof. M Giridhar                                     Indian Institute of Science, Bangalore, India

 

Dr Eve Gray                                            Consultant & OSI Fellow, South Africa

 

Prof. Zu Guang'an                                 Executive Director,
Dept of Publications,

NSFC, Beijing, China

 

Subbiah Gunasekaran                        CECRI, Karaikudi, India

 

Francis Jayakanth                                Indian Institute of Science, Bangalore, India

 

Prof. E D Jemmis                                 Indian Institute of Science, Bangalore, India

 

Prof. Niranjan V Joshi                          Indian Institute of Science, Bangalore, India

 

Amit Kapoor                                           Topaz and Mindspring, USA

 

Helen King                                             Shuttleworth Foundation, South Africa

and UK

 

Barbara Kirsop                                     Electronic Publishing Trust for Development,

UK

 

Dr S Krishnan                                        National Chemical Laboratory, Pune, India

 

Lawrence Liang                                    Alternative Law Forum, Bangalore, India

 

Filbert Minjh                                           Indian Institute of Science, Bangalore, India

 

Prof. M R N Murthy                                Indian Institute of Science, Bangalore, India

 

Madhan Muthu                                       NIT, Rourkela, India

 

Dr Takao Namiki                                   Dept. of Mathematics, Hokkaido University,

Japan,

 

Prof. Achim Osswald                           Cologne University of Applied Sciences,

Cologne, Germany

 

Dr Abel Packer                                      SciELO/ PAHO/ BIREME, Sao Paulo, Brazil

 

Anand Parthasarathy                           Consulting Editor, The Hindu

 

Prof. J Pasupathy                                  Indian Institute of Science, Bangalore, India

 

Prof. A R D Prasad                               DRTC-ISI, Bangalore, India

 

Prof. S K Rangarajan                           Indian Institute of Science, Bangalore, India

 

Prof. Sriram Ramaswamy                  Indian Institute of Science, Bangalore, India

 

Dr Mesfin Redi University of Addis Ababa, Ethiopia

 

Dr D K Sahu                                           MedKnow Publications, Mumbai, India

Prof. Sundar Sarukkai National Institute of Advanced Studies,

Bangalore, India

 

Phet Sayo                                               IDRC, New Delhi, India

 

Dr Pippa Smart                                    Publishing Initiatives, INASP, Oxford, UK

 

Dr Alma Swan                                       Key Perspectives, UK

 

Ms Susan Veldsman                           eIFL, South Africa

 

Dr S Venkadesan                                 Indian Institute of Science, Bangalore, India

 

Prof. Lu Wenru Chinese Academy of Agricultural Sciences,

Beijing, China

 

  Ms Wan Xiaoxian                                  Institute of Computing Technology, Chinese
                                                                       Academy of Sciences, Beijing, China

 

*Liu Xiwen Library of the Chinese Academy of Sciences
Beijing, China

 

Ms Liu Ying                                            NSFC, Beijing, China

 

 

*sent his paper but was unable to attend the workshop

 

 


Workshop on Electronic Publishing and Open Access
Indian Institute of Science, Bangalore, 2-3 November 2006

Supported by the Open Society Institute (http://www.soros.org/openaccess)


The Bangalore workshop was convened to bring together policy makers and research scientists from major developing countries to agree a path forward towards adopting full Open Access to publicly-funded research publications. The importance of access to the world's research information for the development of a strong economy and a vibrant research capability is widely acknowledged, yet financial barriers limit access by developing countries to the research information they need. Equally, the unique research carried out in countries representing 80% of the world's population is largely 'invisible' to international science because of economic or other constraints. The resolution of many of the world's problems, such as emerging infectious diseases, environmental disasters, HIV/AIDS or climate change, cannot be achieved without incorporation of the research from developing countries into the global knowledge pool.

 

Open Access to the world's publicly funded research literature provides equal opportunities for the communication of all research information, eliminating financial barriers. Furthermore, articles made available electronically on an open access basis have been shown to be cited1 on average 50% more often than non-open access articles from the same journal, thus ensuring the greatest possible benefit both to the authors, to the investment of funding agencies and to scientific progress. The benefits to authors, readers and their organisations is now increasingly recognised worldwide and at November 4th 2006, 761 repositories had already been registered in the Registry of Open Access Repositories, and the Open Archives Initiative's OAIster search engine2 could search over 9,000,000 records in interoperable Open Access repositories.

 

Building on the Budapest Open Access Initiative recommendations3, and past Declarations of commitments to the strategy of Open Access4, particularly the Salvador International Declaration on Open Access for Developing Countries5, and recognising the benefits that Open Access will bring to the strengthening of science, participants to the Workshop agreed the following model National Open Access Policy for Developing Countries.

 

 

 

The Bangalore workshop was convened by the Indian Institute of Science, the Indian Academy of Sciences and the M S Swaminathan Research Foundation. It was supported by the Open Society Institute.