ECS Research Self-Archiving Policy
"Articles freely available online are more highly cited." Nature, Volume 411, Number 6837, p. 521, 2001.
- It is our policy to maximise the visibility, usage and impact
of our research output by maximising online access to it for all
would-be users and researchers worldwide.
- It is also our policy to minimise the effort that each of us has to
expend in order to provide open online access to our research output.
- With all our research output accessible online we will be able to
respond to the RAE† and other administrative
initiatives with minimal input and effort from individual staff.
- We have accordingly adopted the policy that
all research output is to be self-archived in the
departmental EPrint Archive
This archive forms the official record of the Department's research
publications; all publication lists required for administration or promotion
will be generated from this source.
- Our policy is compatible with publishers' copyright agreements in the
- The copyright for the unrefereed preprint resides entirely with the author
before it is submitted for peer-reviewed publication, hence it can be
self-archived irrespective of the copyright policy of the journal to which it
is eventually submitted.
- The copyright for the peer-reviewed postprint will depend on
the wording of the copyright agreement which the author signs with
- Many publishers will allow the peer-reviewed postprint to be
self-archived. The copyright transfer agreement will either specify this
right explicitly or the author can inquire about it directly. If you
are uncertain about the terms of your agreement, a
table of copyright policies
is available from the JISC ROMEO project
Wherever possible, you are advised to modify your copyright agreement
so that it does not disallow self-archiving.
- In the rare case where you have signed a very restrictive copyright
transfer form in which you have agreed explicitly not to self-archive
the peer-reviewed postprint, you are encouraged to self-archive,
alongside your already-archived preprint, a "corrigenda" file, listing
the substantive changes the user would need to make in order to turn
the unrefereed preprint into the refereed postprint.
- Copyright agreements may state that eprints can be archived
on your personal homepage. As far as publishers are concerned,
the departmental EPrint Archive is a part of the University's infrastructure
for your personal homepage.
- We do not require you to archive the full text of
books or research monographs.
It is sufficient to archive the references along with the usual metadata.
- Some journals still maintain submission policies which state that a
preprint will not be considered for publication if it has been previously
'publicised' by making it accessible online‡. Unlike copyright transfer
agreements, such policies are not a matter of law. If you have concerns
about submitting an archived paper to a journal which still maintains such
a restrictive submission policy, please discuss it with the Department's
IPR and Copyright Advisor.
† The RAE is the UK's Research
Assessment Exercise, whose future is currently under review (see
debate). The results of the RAE are very highly correlated with
standard biobliometric measures of groups' research output (bibliometrics
is the calculation of research impact by counting the number of citations
that an article, project, person, research group or institution has
received.) The implementation of this policy will allow the Department to
begin to calculate its groups' impact factors on a continuing basis.
‡ This is known as the Ingelfinger Rule, after a previous editor of
the New England Journal of Medicine. As the Ingelfinger Rule
is now vanishing, and as it was never either a legal or an
enforceable matter, it need not be a concern of authors.
See the new policy of Nature
, which formerly practised the Ingelfinger Rule.
An eprint is the digital text of a peer-reviewed research article,
either before or after refereeing and publication.
A preprint is any version of an article before the final, refereed,
revised, accepted draft.
A postprint is any version of an article from the refereed,
accepted, final draft onwards (including post-publication corrections
Metadata is information about an eprint, usually the name of the authors, the title, date, journal etc.
To self-archive is to deposit a digital document
you have written in a publicly accessible website. The
department's archive website
is an OAI-compliant EPrint Archive which provides a simple interface
for the depositer to copy/paste the important metadata
for an article
as well as attaching the full-text document.
the Self-Archiving FAQ
for further information on self-archiving.